Privacy Policy

Policy for the Protection of Personal Information

Nobelpharma Co., Ltd., in compliance with the Act on the Protection of Personal Information and other related laws and guidelines, has established the following policy for the protection of personal information and handles personal information accordingly (as defined by the Act on the Protection of Personal Information).

  1. 1

    Collection of Personal Information

    Nobelpharma collects personal information through appropriate means and notifies or announces the purpose of its use.

  2. 2

    Use of Personal Information

    Unless otherwise required by law, Nobelpharma uses personal information only to the extent necessary for the announced or notified purpose as follows.
    Use of Personal Information

  3. 3

    Provision of Personal Data to Third Parties

    Unless otherwise required by law, Nobelpharma does not provide personal data to third parties without the prior consent of the individual.

  4. 4

    Provision of Personal Data to External Partners

    Nobelpharma may outsource the handling of personal data to an external partner to the extent necessary to achieve the purpose of its use. In such instances, Nobelpharma provides the necessary and appropriate supervision of the partner so that the security of personal data can be managed.

  5. 5

    Sharing of Personal Data

    Nobelpharma shares and uses personal data with the following specific firms.

    (1) Sharing of personal data with Nihon Ultmarc

    • Shared personal data
      Facility code, name of doctor, facility affiliation, affiliated facility phone number, department affiliation, year of graduation, date of birth, year of qualification registration, year clinic opened, memberships in medical associations, individual number, gender, address of affiliated facility, field of specialization, position or university status, alma mater, place of birth, classification of clinic opened, academic society
      *See “Personal information (shared personal data)” under 1. of the Doctor and Medical Facility Computer File database (DCF) at the URL below for details
      URL: https://www.ultmarc.co.jp/privacy/shared_use/type/index.html
    • Scope of sharing
      Nihon Ultmarc Inc. and its member companies
      * For details, see the list of MDB members under “Scope of use (scope of shared use)” at the following URL.
      URL:https://www.ultmarc.co.jp/privacy/shared_use/index.html
    • Purpose of sharing
      • ・Provision of information related to the emergency communication of safety information and revisions of package inserts
      • ・Provision, collection, and review of information related to the appropriate use of medicines, medical devices, and any other products
      • ・Identification of users of medicines, medical devices, and any other products, and the maintenance of communication networks
      • ・Provision, collection, and review of medical information and scientific information in the fields of medicine and pharmaceutical sciences
      • ・Provision, collection, and review of information related to the support of opening clinics and their operation
      • ・Provision, collection, and review of information related to the support of introducing IT for medical information
      • ・Conducting surveys on the usage of medicines, medical devices, and any other products, as well as user needs and any other issues
      • ・Support for epidemiological research and research in the fields of medicine and pharmaceutical sciences
      • ・Certification and management of health consultation facilities, doctors, dentists, and pharmacists
      • ・Certification and management of members for websites for doctors, dentists, and pharmacists

      * For details, see “Purpose of use (purpose of use by users)” at the following URL.
      URL: https://www.ultmarc.co.jp/privacy/shared_use/index.html

    • Responsibility for managing shared personal data
      Nihon Ultmarc Inc.

    (2) Sharing of personal data with business partners

    • Shared personal data
      The following medical personnel information: Name, workplace information (name, address, telephone number, field of specialization, department, position/rank), email address, career (year of graduation/alma mater), date of birth, access information to member websites operated by Nobelpharma, attendance of any Nobelpharma events such as lectures, responses to surveys
    • Scope of sharing
      Data is shared with the following business partners to maintain and strengthen the sales system of Nobelpharma products:
      ASKA Pharmaceutical Co., Ltd., Medipal Holdings Corporation, Mediceo Corporation, ATOL Co., Ltd., Everlth Co., Ltd., Yonyaku Co., Ltd., Nakazawa Ujike Pharmaceutical Co., Ltd.
    • Purpose of sharing
      • ・Provision, collection, and review of information related to the appropriate use of medicines and any other products
      • ・Provision, collection, review, and communication of healthcare information
      • ・Contact and response in the event of side effects, accidents, recalls, etc. of pharmaceuticals
      • ・Review, investigation, and response to inquiries and communication
      • ・Conducting surveys and identifying the delivery destination, users, state of use, and needs of users of pharmaceuticals
    • Responsibility for managing shared personal data
      Nobelpharma Co., Ltd., ASKA Pharmaceutical Co., Ltd., Medipal Holdings Corporation, Mediceo Corporation, ATOL Co., Ltd., Everlth Co., Ltd., Yonyaku Co., Ltd., Nakazawa Ujike Pharmaceutical Co., Ltd.

    (3) Sharing with subsidiaries of Nobelpharma

    • Shared personal data
      • (a)
        Healthcare personnel, name of business partner, place of employment, address, telephone number, email address
      • (b)
        Information about applicants, such as the applicant’s name, date of birth, gender, address, telephone number, email address, educational background, work history, qualifications, and motivation
      • (c)
        Employee’s name, place of employment, address, telephone number, email address, and other personal data necessary to achieve the purpose of using the personal information of employees
    • Scope of sharing
      Nobelpharma America LLC
    • Purpose of sharing
      See below:
      For (a), see (1) and (2) under 2. Purpose of use of personal information
      For (b), see (5) under 2. Purpose of use of personal information
      For (c), see (6) under 2. Purpose of use of personal information
    • Responsibility for managing shared personal data
      Nobelpharma Co., Ltd., Nobelpharma America LLC
  6. 6

    Handling of Anonymously Processed Information

    Nobelpharma properly handles anonymously processed information (as defined by the Act on the Protection of Personal Information) in accordance with laws and regulations.

    When Nobelpharma acquires anonymously processed information and provides it to third parties, the items of personal information included in the anonymously processed information provided and the method of providing anonymously processed information are as follows:

    • Items of personal information included in anonymous processing information provided
      • (1)
        Physical information such as gender, age, height, and weight
      • (2)
        Information relating to medical treatment (disease information, information about therapies/treatments, examination information, hospitalization/discharge information, etc.)
    • Method of providing anonymously processed information
      Provision of electronic data in an environment where appropriate security has been ensured.
  7. 7

    Management of Personal Information

    Nobelpharma adopts the necessary and appropriate measures to prevent the leakage, loss or damage of personal data and for its secure management.

  8. 8

    Requests for Retained Personal Data

    In the event Nobelpharma receives a request for the notification, disclosure, correction, addition or deletion, suspension of use, or deletion of the use of retained personal data, Nobelpharma will confirm the identity of the person and accommodate the request with a reasonable method and appropriate scope.

  9. 9

    Continuous Review

    Nobelpharma will continuously review and work to improve the protection and management system of Personal Information.

  10. 10

    Contact

    If you have any questions or concerns regarding our handling of personal data, please contact us at:
    Email:
    info@nobelpharma.co.jp

Attachment 2. “Purpose of use of personal information” in Use of Personal Information

(1) Personal information of medical personnel such as doctors, dentists, pharmacists, etc. (“healthcare personnel”)

  • ・Provision, collection, review, and communication of information relating to the proper use of pharmaceuticals, medical devices, and other devices and products handled by Nobelpharma (“pharmaceuticals”)
  • ・Provision, collection, and review of information related to the quality, safety and efficacy of pharmaceuticals, diagnostics, medical devices, and any other products
  • ・Provision, collection, review, and communication of healthcare information
  • ・Contact and response in the event of side effects, accidents, recalls, etc. of pharmaceuticals
  • ・Review, investigation, and response to inquiries and communication
  • ・Conducting surveys and identifying the delivery destination, state of use, and needs of users of pharmaceuticals
  • ・Request, conduct of, and support for clinical studies, clinical research, and post-marketing surveys
  • ・Surveys and research in the fields of medicine and pharmaceutical sciences
  • ・Member certification and management for websites for healthcare personnel
  • ・Submission and reporting to public agencies and organizations

(2) Personal information of executives and employees, and individuals (“business partners”) belonging to pharmaceutical wholesalers and other business partners with whom Nobelpharma has business relationships

  • ・Collaboration for the efficient promotion of pharmaceuticals
  • ・Provision, collection, and review of information related to the quality, safety, and efficacy of pharmaceuticals
  • ・Contact and response in the event of side effects, accidents, recalls, etc. of pharmaceuticals
  • ・Conducting surveys and identifying the delivery destination, state of use, and needs of users of pharmaceuticals
  • ・Provision and collection of information necessary for the conduct of business and transactions
  • ・Performance of contractual rights and obligations
  • ・Submission and reporting to public agencies and organizations

(3) Personal information of patients and general citizens

  • ・Review, investigation, and response to consultations, inquiries, and communication
  • ・Support of patients associations
  • ・Information on pharmaceuticals and medical-related forums, seminars, etc.
  • ・Planning and evaluation of disease awareness activities
  • ・Survey and identification of the state of use of pharmaceuticals, user needs, etc.

(4) Personal information of shareholders

  • ・Action for the performance of obligations and exercise of rights stipulated by laws and regulations
  • ・Sending of business reports and other distributed materials, and various communication
  • ・Management of shareholders

(5) Personal information of individuals who want to work at Nobelpharma

  • ・Job application screening
  • ・Contact regarding job application screening

(6) Personal information of executives and employees of Nobelpharma, their families; and retired employees (“employees and others”)

  • ・Management of attendance, payment of salaries, various allowances and expenses, personnel administration, evaluation, placement of human resources, development of human resources, welfare programs, health and safety management, various insurance procedures, other personnel administration and labor management
  • ・Contact in an emergency
  • ・Provision of histories of attending training and other activities to the MR Education Center
  • ・Contacting outsourcing companies, consulting companies, insurance companies, banks, etc.
  • ・Posting of printed materials distributed inside and outside the company and other media
  • ・Submission and reporting to public agencies and organizations
  • ・Business-related contact and communication
  • ・Receipt, performance, and management of various procedures stipulated in internal regulations
  • ・Procedures and communication after retirement
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